Procurement Analyst

Job Summary

As Procurement Contract Analyst, the role will consist of activities which are to support business contractual requirements. This will entail the upload of Supplier contracts into Colt system (Ariba). To manage contract DocuSign process, as well as manage the life cycle of Supplier contracts from a review perspective with the Procurement Business Partners and/or internal stakeholders.  To engage on contractual regulatory projects when needed.  To support activities in relation to contractual audit tasks.  The role requires attention to detail, organizational skills, as well as the ability to work within established procedures to ensure the integrity and completeness of contract data.

Job Description

• Data Entry: Accurately input contract information into the designated system while ensuring data integrity and completeness.
• File Management: Organize, upload and maintain digital copies of contracts for reference in Ariba system with accurate labelling.
• Quality Assurance: Perform quality checks on contract data to identify and rectify any errors or discrepancies if required.
• Compliance: Ensure that all uploaded contracts comply with company policies, and legal requirements where needed.  For instance, a contract not signed by both parties is not compliant or legally complete.
• Communication: Collaborate with relevant stakeholders, such as those listed in the Relationships and key contacts, to clarify any ambiguous contract details and obtain necessary information for an accurate upload.
• Documentation: Upload records of additional information supporting contracts in Colt systems, for instance key emails in relation to the contract, letters of Authorities (LOA), and any other relevant modifications made during the contract phase.  
• Milestones and Reporting: Periodically update on the progress against milestones set.
• Process Improvement: Suggest any opportunities to streamline the contract data upload process, improve data accuracy, and enhance overall efficiency.

Skills and Experience

• Proficiency in data entry and information management.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Familiarity with contract management in Ariba system or similar software (training will be provided if necessary).
• Basic understanding of contract terminology and legal concepts as well as compliance.
• Ability to communicate effectively with internal stakeholders.
• Problem-solving skills and the ability to work independently.
• Previous experience in data entry, administrative support, or contract management roles is beneficial.
• Advanced Excel.

Behaviours

• Self-motivated with inner drive and determination
• Results-driven with a focus on achieving procurement objectives.
• Detail-oriented with strong organizational skills.
• Ability to work under pressure and meet deadlines.
• Continuous learner with a growth mindset.
• Flexible and proactive attitude.
• Strong team player.
• Strong Analytical skills.

Education