Project Support

Project Support Coordinator

We are seeking a highly organised and detail-oriented Project Support administrator to join our team in Paris and provide essential support to our Development and Construction teams.

This role offers a hybrid working solution with attendance to our Central Paris office mixed with remote working. Office days will be determined by the needs of the role and agreed with local line management. You will be required to be flexible around supporting our company events such as All Hands sessions, external client meetings and other ad-hoc events/meetings as required by the team.

Job Summary

This role sits within the Real Estate team supporting our global build programme, in this role you will work closely with the Project Managers and cost managers on each project, supporting them and providing assistance on the above noted work requirements in order to ensure projects are delivered on time and within budget.

Job Description

The successful candidate will play a crucial role in managing project costs, assisting with invoicing and payments, coordinating change requests, focus on efficient coordination and execution of administrative tasks, ensuring the accurate tracking of our projects and offering operational support to every facet of our company.

With DCS expanding globally and deploying major builds in Europe and Asia, a project administrator will assist in ensuring the projects are monitored, tracked and reported correctly to the expectations of the business.

Job Description

Standard tasks and responsibilities will include:

•    Change request coordination, documentation, governance & tracking.
•    Assist project managers with PO tracking, receipting, payments and cashflow forecasts
•    Administration of invoicing received and the coordination and prioritising of invoices and the invoice approval
•    Organise and coordinate travel arrangements, and proactively addressing supplier-related matters.
•    Assisting Project teams with administration on SharePoint.
•    Training new Project Managers on processes such as PO raising, receipting of invoicing and financial request to Finance team.
•    Collate KPI scores on projects and create summary reports
•    Supporting the project cost management team with programmed level reports summarizing information from multiple projects, including late invoicing, invoicing and payment errors
•    Work with finance teams to ensure projects are correctly tracked financially to ensure that project invoicing and receipting positions are kept UpToDate.
•    Coordinate and prepare various reports and presentations as required
•    Cap labour tracking and reporting on a monthly basis
•    Maintain and enforce current governance processes and implementing new processes as required
•    Attend weekly and bi-monthly management meetings to ensure payments are processing through project correctly.
•    Additional ad hoc tasks supporting the project management team  
•    Assist the Cost Management team to review capital expenditure budgets and cashflow forecasts, power BI implementation and reports.

Competencies

Skills